How to Host an Outdoor Event Easily


Delicious finger foods: check. Adorable, whimsical decorations: check. An afternoon booked at the city’s most trendy venue: check. One stressed out, tired, hungry momma with a bun in the oven: check.

As if having a baby were not stressful enough, your baby shower is tomorrow afternoon. A million different things are on your to do list, from slicing up cheese and crackers for 40 people to finding an outfit that makes you look pregnant in the cute, glowing way, not in the huge, round way. You are praying that there is nothing that you forgot for the big day and, if there is, that it is not anything that will ruin the festivities, from baby shower chair rental to a table to serve your food on.

Here are the most important things to check off your list sooner rather than later; if forgotten, they could pose some serious challenges for your baby shower.

Party tent. If you are planning on having your baby shower outside, whether it be in a lawn, a park or a courtyard, you absolutely want to have a plan in case of inclement weather. For one, you do not want your guests to be miserable, and for two, you do not want expensive gifts or rented equipment to get ruined. High winds will ruin your special day if you are not prepared. Make sure that the tent is securely fastened to the ground, with plenty of stake pocket tie downs, bull ring tie downs, retractable anchors, and stake pocket tie downs. Stake pocket tie downs are cheaper to purchase or rent than bull ring tie down installation, and can be stored away for the next time you host an event.

Some women choose to make a backup reservation in an indoor venue; however, to avoid this double unnecessary cost, simply rent a party tent. A high quality tent can protect your special day from rain, annoying winds, and uncomfortable sunlight. If you choose a thick tent with curtains to serve as walls, make sure the tent either has some kind of ventilation system, or have fans in place to keep the air inside moving.

Party equipment. Your needs will vary depending on your party. Do you need a cooler to store beverages? Do you need an outdoor dance floor? Do you need linens or table cloths? Do not catch yourself off guard the day of your shower by forgetting to have all of the equipment you need ready.

Party furniture. How much of a disaster would it be if it were the morning of your party and you realize that you have completely forgotten about the baby shower chair rental? Usually, the longer you wait to reserve your party furniture, including chairs, tables, and others, the more expensive it is.

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